Senior Finance & Accounting Specialist

✅ Core Accounting & Bookkeeping

✅ Maintain accurate, up-to-date accounts in Zoho Books.

✅ Record and review supplier bills, sales invoices, payments, credit notes, refunds, accruals, prepayments and journal entries.

✅ Issue accurate and timely invoices for the sales team.

✅ Manage and validate bulk imports of B2C invoices, customer payments, credit notes and refunds from Bókun into Zoho Books.

✅ Perform pre- and post-import checks to identify missing transactions, duplicates, incorrect mappings or other discrepancies.

✅ Track customer payments and follow up on outstanding and overdue balances.

✅ Maintain accurate accounts receivable, accounts payable and supplier statements.

✅ Reconciliations & Month-End Close

✅ Reconcile bank accounts, corporate cards and payment channels, including Stripe, Alaan, Bókun and Tabby.

✅ Reconcile imported Bókun transactions against booking reports, payment processors and Zoho Books.

✅ Account correctly for customer deposits, deferred revenue, gift cards, cancellations, refunds and foreign-exchange differences.

✅ Ensure revenue and related costs are recognized in the correct period based on trip completion.

✅ Maintain Zoho Books tags and tracking dimensions for trip-level reporting.

✅ Review the chart of accounts and propose changes for management approval.

✅ Complete the monthly financial close and all supporting reconciliations by the 10th of the following month.

✅ Prepare and execute supplier and contractor payments within approved timelines and following management approval.

✅ Ensure every transaction is supported by complete, well-organized documentation.

✅ Vendor & Expense Management

✅ Create and maintain vendor records in Zoho Books.

✅ Collect supplier trade licences, VAT registration certificates, addresses, contact details and other required documents before completing vendor onboarding.

✅ Review employee card expenses daily and follow up promptly on missing receipts or invoices.

✅ Check expenses for unusual, unauthorized or potentially fraudulent transactions and escalate concerns immediately.

✅ Monitor spending against approved budgets and flag overspending or cost irregularities.

✅ Reporting, Budgeting & Analysis

✅ Prepare monthly profit and loss, balance sheet and cash-flow reports.

✅ Produce accounts receivable, accounts payable and budget-versus-actual reports.

✅ Prepare trip- and destination-level revenue, cost and profitability reports.

✅ Maintain a rolling cash-flow forecast and supplier payment calendar.

✅ Monitor gross margins and investigate unexpected cost or revenue variances.

✅ Provide management with clear financial insights to support decision-making.

✅ Recommend opportunities to strengthen controls or automate finance workflows.Tax, Compliance & Audit

✅ Prepare and submit accurate UAE VAT returns within required deadlines.

✅ Review the VAT treatment of UAE and international trips, supplier expenses, refunds and other transactions.

✅ Prepare the accounts, schedules and supporting documents required for UAE Corporate Tax filing.

✅ Coordinate the preparation and submission of Corporate Tax returns, with external professional support where required.

✅ Liaise with external tax advisers and auditors and respond to their information requests.

✅ Maintain complete, organized and audit-ready accounts throughout the year.

✅ Support the preparation of annual financial statements and the external audit.